Free Contractor Estimate Template

A professional estimate does two things: wins the job and protects your profit. Here's the exact template used by successful contractors — and how to fill it in correctly every time.

What Every Contractor Estimate Must Include

1. Your business info — Name, license number, contact info, insurance

2. Customer info — Name, address, project location

3. Scope of work — Detailed description of exactly what you will and won't do

4. Line item pricing — Materials, labor, equipment, permits listed separately

5. Timeline — Start date, estimated completion, milestones

6. Payment terms — Deposit required, progress payments, final payment

7. Validity period — How long this price is good for (usually 30 days)

8. Signature line — Customer acceptance and your signature

The Estimate Format That Wins Jobs

Customers approve estimates faster when they feel clear and professional. Use this structure:

CONTRACTOR ESTIMATE
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Your Company Name
License #: XXXXX  |  Insured
Phone: (555) 000-0000

Prepared for: [Customer Name]
Project Address: [Address]
Date: [Today]
Valid until: [30 days out]
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SCOPE OF WORK
[Detailed description]

LINE ITEMS
Materials:        $XXX
Labor:            $XXX  
Equipment:        $XXX
Permits:          $XXX
Subtotal:         $XXX
Contingency (10%):$XXX
TOTAL:            $XXX

PAYMENT TERMS
• 30% deposit upon acceptance
• 40% at project midpoint  
• 30% upon completion
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Skip the Template — Use AI Instead

Filling out estimate templates takes 20-45 minutes per job. BuilderMind AI generates this entire estimate in 60 seconds — just describe the job.

Try it free at buildermindai.com.